CUSTOMER PROSPECTS

MAINTAIN CUSTOMER PROSPECTS:

     After the set up a company and chart of accounts now we establish subsidiary account of account receivable, account payable and inventory we see on the top “maintain” menu click on it and open various options and keep the mouse cursor on “customer prospects”

  So maintain customer prospects opened , it consist of two parts one is header field and other is  five TAB area which includes general sales defaults ,payments defaults , customer field and history .

We also maintain customer beginning balances , where invoice number ,date , amount and accountreceivable must be fulfilled

 When  this window open some requirements must be fulfilled like customer id ,  name , address ,city, country , and if we save it without then a statement appears “it is not legal general ledger account” we automatically go on “sales defaults” and select the a GL sales account

This window also includes sales reprenstative open purchase order, resale number and pricing level which are  ten different levels and we select any one of own requirements.

In the payment default tab , if the payment is made on the basis on credit then we write “ credit card number”

The  forth tab is custom fields  where we write reference , mailing list , multiple sites and last option is not appears  and field labels can be changed and or enabled on the customer defaults wimdow .

Select the History tab to display the customer history including the invoices , payment dates and amount

Chart of Accounts

Chart of accounts

The chart of accounts is listing all of the accounts in the general ledger , each account is accomplished by reference number .

Maintain menu

When we open a Peachtree software, open existing screen appears then we click on browse  and open a company screen we select z drives and  we select a company name and on the top we see a maintain option we click on  and select chart of accounts

Reference

We select build own accounts that’s why we select chart of accounts after clicking on maintain option .

Correction in chart of accounts

There may be wrong entry in account ID, account description, or any account type .For correction in any account type or any account ID; we have to specific record to be correct. To open any record we will click    

IF there are any mistakes and errors in the chart of accounts we can check out by clicking on look up button  and correct the errors

If we write incorrect account ID type we select the changed key and retype the account ID type . We have to open a specific record  and after this we use Tab key and Alt S for the saving of data we click on OK .

If we write incorrect spelling of any account we edit the description  and use key of TAB and for saving Alt  + s

set up a new company

Set up a new company :

  First of all , we open a Peachtree software to establish a new company now we click on the “setup a new company” .

We see that new company setup introduction in which software asked you about company’s  name and address ,charts of accounts ,accounting period ,posting method and accounting method ,Now click next to continue.

In the next step , you have to type company information e.g. name ,address etc .Now click to continue

The next step is the charts of accounts , if you are interesting to copy software charts of accounts you choose first two steps , if you want to copy Peachtree or any other accounting software you can choose next two steps and if you are interesting to build your charts of accounts you can choose last one.

 After clicking the next button, you can see accounting methods of two types

1-Cash              2- Accrual

We select the accrual method because accrual income or expense weather paid and received or not. Once you choose accounting system you can’t changed. Now click next to continue

Next phase is to choose posting method, by selecting real time posting the transactions are posted to general ledger as they entered and saved .While in batch transaction are saved and posted as a group. You can change posting method any time. Now click on next button to continue.

Then in the next phase you have to select a accounting period. Normally we select a 12 month accounting period. Click next to continue.

You have to select the months when accounting period starts and the month when the first time transactions will recorded. Click on next button to continue

In the last step, Congratulation screen appear and click on finish the company set up completes.

how to open a file

Opening Microsoft Word Documents

We'll shortly add an address to the top of our Library Complaint letter. Before we do that, we'll learn how to open a file. After all, you might have closed down Microsoft Word, or your computer might have crashed. The result being that you no longer have your library letter loaded into Word. So here's how to Open a file you have saved, and want to work on again.

From the File menu, click Open:

The Open dialogue box appears, and looks like the image below:

The Open dialogue box looks very similar to the Save As dialogue box. "Save in", "File name", and "Files of type" work in exactly the same way as the Save As dialogue box. Notice, though that the File name text box is blank, and the Open button is not available. It has been greyed out.

The reason that the Open button is greyed out, and therefore not available, is that text box is empty. Once you select a file, the Open button will be ready for us.

But the text box is empty because no file has been selected. A file is selected from the larger white area in the middle. Clicking on the file once with the left hand mouse button will select a file. In the previous image, there was only one file available for selection - a document called "rrKeyCaps.doc". That is not the one we want.

To locate the file we want, we need to open the folder called "My WP Projects". Because that's where we saved it. You can see from the image that this folder is in the list of folders, just below the folder called My Pictures:

You can see also that we are in the folder called My Documents. To open up the folder we want, simply double click it. This will take us inside the My WP Projects:

The whole Open dialogue box now looks like this:

The file we want, Library Letter, has been clicked on. As a result, the Open button is no longer greyed out. We can go ahead and click it. When we do, our letter will open in Microsoft Word.

To recap then on how to open a file. Do the following

· Navigate to the folder where the file was saved

· Click on the file to select it

· Click the Open button

OK, now that you know how to Open a file, we can start adding the address to our letter.