HOW TO MAINTAIN GENERAL JOURNAL

HOW TO MAINTAIN GENERAL JOURNAL

To maintain the "general journal" we have to go task menu and select the general journal tab

After selecting the general journal tab ,this window will appears.

Some requirements must be fulfilled in this window like

·      Select the date

·      Enter the reference number

·      Select G/L account

·      Enter description

·      Enter debit and credit balance

And then save it.

HOW TO USE GLOBAL OPTION ON PEACH TREE SOFTWARE

HOW TO USE GLOBAL OPTION ON PEACH TREE SOFTWARE

For the purpose of maintaining the global option ,we have to go open Peach tree software and select the "option tab" that we see in this picture

After clicking on the global option, this window will appears

In this window, there are four tabs such as

Ø Accounting

Ø General

Ø Peachtree Partners

Ø Spelling

This window provides interesting information like Decimal entry, Hide General Ledger and other options.

Decimal Entry:

The decimal entry point is always used when we inserted the decimal points during the entering of data. The decimal entry provides two options

Ø Automatic option

Ø Manual option

In automatic option, the software will automatically select the reasonable option regarding decimal e.g. per unit price and the in manual option works according to your preferences that you are selected.

 Hide General Ledger Accounts

For avoiding the leakage of company records you can hide the account receivable, account payable and payroll entry.

Other Option

First option entitles you that your changed data you can save it. Next option hide inactive records .And next option entitles you to avoid the calculation mistakes.

General Tab

After the accounting tab we move to the "general tab". Under the general tab, Following things are included

Ø Improve Performance

Ø Line item Entry Decimal

Ø Smart Data Entry

Ø Color Schemes

We also see all this things in this window

Peachtree Partners

After the general tab we further move on the Peachtree partners that is third tab of option

If we select all partners the level of security will decline and select high option ,few partners work.

Spelling Tab

The last and final tab of global option is "spelling tab". The purpose of this tab is to provide accuracy of spelling that you used .

How to assembly inventory

Assemblies

We can maintain assemblies of our finish goods on the peach tree software. We will open our company on peach tree software and select the existing company.

After selecting the company we will select the assemblies from the tasks.

After selecting the assemblies the following window will be appearing:

In the above window we will select the item ID then all the options (name and new quality) automatically filled. And we will also enter the reference number.

Sales quotes / Sales order

Sales Quotation

Sales quotes is a written in which we discuss the information that we want to sell our products in the market. For making the sales quotes we have go to menu "task" and select quotes/sales order and select the quotes.

   After clicking on sales quotes , we see this window of sales quotes

You will fill some kind of information that is required for sending quotation to customer in this window.

Customer ID: You select the customer who demanded the information about sales quotes.

Date:               You select the date when you prepares quotes for your customers.

Good Thru:    Its mean we select the sate when the quotes expired .

 Quote No:      For your customer, you can select the quote No .If you can't select the quote No            the peach tree software select the automatically the quote no in a series.

Terms:            Terms means those conditions who give to your customer as purchases within discount period.

Quantity:     You should mention the quantity of goods that your customers are required.

Items:           Select those items that you have want to sale and the customers want to know those price for purchase.

Unit Price:    For the purpose of sale you can select the unit price of item.

Sale Tax: If the government imposed the sale tax on per unit, you can enter the tax in this field.

Sales Order

Sales order are usually the written statement .Every company must record sales order in the software when any customer purchase the goods from the company. Customer develops the sales order after analysis the quotation that the company sends to the customer.

In simple words, the sale order is a quick response to the quotation. Those customers who are loyal and old customer of the company knows all terms and conditions, they write sales order without taking quotation. If the company has foreigner customer then the company write the quotation and customer response to the quotation according to Pakistani Law.

Now we consider that company will received a sale order from that customer to whom quotation will not sent and we have to record it.

First of all, we go to task menu and click on "Quotes /sales order" and then click on "Sales Order"

This window will appear after selecting the sales order.

There are some information’s that must be fulfilled to record the sales order.

Ø  Customer Id

Ø  Date

Ø  Ship by

Ø  SO No

Ø  Quantity

Ø  Item

Ø  Unit price

Ø  Sales tax & Freight

Customer Id: You can enter the customer who gives you sale order.

Date: You can enter that date when you received sales order from your customer.

Ship By: This is the date when your customer received the goods and the sales order date expires that's why you can select the date carefully.

SO No: SO No mean sales order No. For your customer you can select the SO No .Once you can select the SO No for first customer and in any case you can't select the SO No for other customer the Peachtree software automatically select the No in sequence.

Quantity: You can mention the quantity that is required to your customer in sales order.

Item: Mention that item which desires the customer from you as goods.

Unit Price: Enter that unit price to your customer that you charged from you.

Convert Quotes to Sales Order

You can easily understand that all requirements in quotes and sales order are similar except "quotes order number" & "sales order number". It is convenient for you to convert the quote to sales order when you send the quote to your customer and he/she wills response with sale order.

For converting the quotes into sales order you can select the quote that was already prepare and sent to customer.

After selecting the quotes we see this window.

The quote that we want to convert into sales order we can do this with the help of left right arrow button.

There is a convert button when we click on it, this window will appears.

There are three requirements

Ø  Sales/invoice

Ø  Sale/invoice and print now

Ø  Sale order

Sales/invoice: When we want to convert the quote into invoice we can select it.

Sale/invoice and print now: When we want to convert the quote into sale/invoice with the option of printing we can select it.

Sale order: When we want to convert the quote into sale order we can select it.

After completed this process, we go to menu and select the sales order to see that the quote is converted into sales order with the help of two arrows

Credit memo

Maintain Credit Memo

To maintain credit memo we have to go task menu and click on credit memo

                        

                      

After this step this window will appear:

Customer id: You enter that customer Id you want maintain credit memo.

Date: You enter the date on which you make credit memo.

Credit No: we should enter the serial credit no.

Term: We should mention the business credit term.

Quantity: We should enter the product quantity here.

Item: We should select the nature of item in this field.

Unit price: We should enter the unit price of the item.

You must save the every thing after providing the above information.

           

Vendor credit memo

Vendor Credit Memo:

When we return the inventory to vendors, we will use the tab “Vendor Credit Memo”.

STEP 1: So we click on menu tab and select the “Task” option and click on the vendor credit memo.

STEP 2: We select the vendor ID to whom purchases return.

STEP 3: We write down the date of returning the goods in the date field.

STEP 4: In the field of credit number, we enter the preference number.

STEP 5: The “term” field filled  when we choose the vendor .

STEP 6:

We click on lookup button and we see chart of accounts and select the Account Payable a/c

STEP 7:If  there  any invoices which were pending in issuance to the vendor then we use the tab "Apply To Invoices"

STEP 8: This software shows the item, quantity, description that you received from the vendor already.

Step 9

          The number of items you wanted to return enter in return field.

Step 10

           The items you want to return you enter those G/L account.

Step 11

           Then amount will be automatically filled.

Step 12

         Click on the save button so that information regarding returns will saved.

PAYMENT

How to make payment to venodrs

The next step is to make payments to vendors after making the purchase order. We have to go Peachtree software to maintain the payment of vendor, we go to Task Menu which is written on the top of the window and click on the Payments

When we select the payment tab ,we must be enter required information .This important information includes

       Vendor ID     

·        Check no

·         Date

·         Quantity

·        Items

·        Description

·        General ledger account

·        Unit price

·         Amount

1- First of all we enter the Vendor ID. If we have vendor account it is well good and if not we firstly maintain vendor account in Maintain Vendor Tab

2- In the front of vendor ID , we click on the box then show a window on our screen and then we enter necessary information that required to record the vendor .

3-We also this item in inventory ,if we don't have we go to Maintain Menu and select the Inventory Item and enter necessary information and save the data.

4-When we enter the information like

·        ID

·        Check n0

·        date

We enter the  quantity and some other information  and click on the block the discount amount will be shown.

Note: Those items for which we are making  payments  is in the purchase order .those information of items will entered in APPLY TO INVOICE. The information of those items who is not in the purchase order ,the payments will entered APPLY TO EXPENSES.